Withdrawal and Returning from Absences

Cancelling Registration

Students who find it necessary to stop attending all of their courses for the Fall-Winter or Summer session must drop all of their courses, including those they are waitlisted for, and cancel their registration on ACORN as soon as possible or, at the latest, by the last date to cancel courses without academic penalty. If students withdraw from a session within a refund period, they must cancel their registration for the session on ACORN before a reversal of fees is issued (see schedule at www.fees.utoronto.ca).

Additionally, students are advised that they must:

  1. pay all outstanding fees;
  2. return any books to the Library and pay any outstanding fines;
  3. vacate any laboratory or athletic lockers and return any university equipment in their possession.

Not attending classes is not the same as withdrawing from a session. Students will still be given a mark based on work submitted and missed assignments will be marked accordingly. Merely ceasing to participate in class, including attending and submitting assignments, will result in a poor or failing grade.

If a newly-admitted student withdraws from all courses and cancels their registration, they must reapply for admission should they wish to return to UTM in the future.

Declaration of Temporary Absence

U of T Mississauga students are required to declare their absence from a class, for any reason, through their ACORN accounts in order to receive academic accommodation for any course work such as missed tests, late assignments, and final examinations. Absences include those due to illness, death in the family, religious accommodation or other circumstances beyond their control. Students declare absences via their ACORN account on the day of their absence (or by the day after, at the latest).

In addition, students must also follow the absence policies of the department and the instructor, which may require additional documentation.

Once they have submitted the required information, they will be redirected to specific U of T Mississauga course policies regarding academic accommodation, which may include submission of an official Verification of Student Illness or Injury form or other documentation.

Undergraduate Leave of Absence Policy for International Students

Approved Leave of Absence will be permitted for international undergraduate students at UTM who have completed at least one academic term (e.g. Fall 2019 or Winter 2020) with academic standing that is not “On Suspension” or “Refused Further Registration”. Students may request a leave of one term (Fall or Winter) or one academic session (Fall-Winter), for up to a maximum of two consecutive academic years. A Leave of Absence will not be approved for newly admitted (first year or transfer) students who have not yet begun their studies at UTM. Please refer to the policy “Deferring Admission” in the UTM Academic Calendar.

Students may request a leave for the following reasons:

  • Serious health, personal or family issues
  • Issues related to child birth or child care
  • Military service

Students may extend an already approved leave up to and not exceeding two years. Extension beyond two consecutive years will not be approved. Students may elect to continue the leave beyond two years; however, the continuation of the leave will not be documented as an Approved Leave of Absence.

Students do not pay tuition or incidental fees for the period covered by the leave. While on an approved leave, students are not permitted to register for courses, use university student services, participate in student internships, or undergraduate research. They are not eligible for scholarships or awards.

A student who has obtained approval for a Leave of Absence under this policy is not exempt from academic deadlines, financial responsibilities, current or future policies, and fees schedules.

Return from Absence

Students will need to complete a request to reactivate their student record online (www.utm.utoronto.ca/forms) and pay a fee if their last AND most recent registration was at U of T Mississauga as a degree or non-degree student with academic standing (i.e., grades or late withdrawals) at U of T Mississauga and wish to return after an absence of at least 12 consecutive months. All outstanding fees must be paid and any financial holds must be cleared before a student record is reactivated.

Students who were previously registered but did not obtain standing in at least one course (i.e., grades or late withdrawals) must re-apply for admission through the Ontario Universities Application Centre. Students previously registered as non-degree visiting students must submit a new visiting student application by the deadline prior to each session.

Students who studied elsewhere during their absence from U of T Mississauga should follow the procedure outlined in Studying Elsewhere without an LOP.

NOTE: If a degree student reactivates his or her record, but does not enrol in a course and pay tuition within 12 months, the reactivation becomes invalid.